Understanding Reports
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      Understanding Time Entry Report

      Learn how to view and adjust completed shifts through the Time Entry Report

      How to access the Time Entry Report?

      Time Entry Report Dashboard

      You can quickly access GPS information from the Time Entry Report, allowing you to review data without the need to examine each individual time entry.

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      Time Entry Report Date Filters

      The Date Filter in the Time Entry Report allows you to narrow down your results to a specific time period.

      • Quick date range: Choose from preset options such as last 30 days, 60 days, 90 days, or this week, month, quarter, or year. 
      • Custom date range: If you need more precision, you can manually select a start date and end date to define your own date range.

      Types of Status Indicators in the Report

      • On-site Clock-in/out: The cleaner has logged in from the mobile app, GPS data was obtained and they logged in from inside the geofence.
      • Off-site Clock-in/out: The cleaner has logged in from the mobile app, GPS data was obtained and the cleaner logged in from outside the geofence. If the cleaner logged in/out outside of the geofence you will see a snapshot of where they logged in/out below the time entry details. This snapshot includes a map, approximate distance and approximate address of where the cleaner logged in/out from.
      • Manual Clock-in/out: This is a manual entry added by a manager or supervisor who has access to the time entry report.
      • GPS error: This error can occur for multiple reasons such as a low-quality/unstable signal or GPS error/failure on the device itself. This occurs when staff are using the mobile app.
      • Mandatory GeoFence Set: GPS data could not be obtained on login or log out due to a technical reason. For example: a faulty device or a weak GPS signal. If GPS data can not be obtained, Swept allows users to still have the ability to log in/out of a location so they are able to work their shift and complete their work. If a mandatory geofence is set it will not allow staff to proceed if they do not have data (wifi or cell) and/or location services enabled for Swept.
      • No Mandatory GeoFence: If the geofence is not mandatory this will also occur if location services have not been enabled on the user's phone and they are set to off.
      • No GeoFence set: The cleaners are using their mobile app to log in and out for their cleaning, but there is no geofence drawn at that location to reference their location.

      How to Invalidate or Delete Time Entries 

      1. Navigate to the Web App > Reports

      2. Select the Time Entry Report and set the filters to your preference. Learn more here: Time Entry Report Page.

      3. To add in a new shift select the +TIME ENTRY green button and you will be taken to a new Time Entry Details to fill out.

      4. To edit the shift, click on the shift and you will be taken to the Time Entry Details page. Once you update your time entry click Save.

      5. To remove a time entry from your reports you can invalidate the time entry by clicking the arrow by Save and select Mark as Invalid.

      Swept _ Time Tracking 2021-06-16 13-49-41 (1)
       
      Swept _ Reports 2021-06-16 13-47-52

       

      At this time, overriding Breaks start and stop times is not supported in the Time Entry Report. This can be adjusted in the Payroll Report. 

       

      NOTE: in either of the above options, any changed shift will be denoted with a pencil to the right of the entry so there is a record of change that all managers are aware of and an Audit log will indicate each step of the changes applied.

       

      If you have questions, please reach out to support@swept.com or ask a question in our chatbot.